Guide

    Europe is changing rapidly, with technological advances, increasing globalisation and widespread migration. This creates both new opportunities and challenges. School systems can play a vital role in meeting these challenges and addressing the needs of students. Erasmus+ allows any school staff to learn from best practice in Europe, gain skills and share ideas with their colleagues.

    Erasmus+ provides opportunities for schools to implement European mobility projects aiming to develop their organisation, increase competences of their teaching staff who will be able to undertake professional learning through training abroad.

    Five reasons to participate in Erasmus+:

  • • Improve teaching and learning.

  • •ƒ Expand pupils’ horizons.

  • • Provide professional development.

  • • Raise your school’s profile.

  • • Connect with stakeholders.

    • Giving staff the opportunity to take part in international professional development opportunities is a best way to invigorate your staff. The activities enable teaching and non-teaching staff to gain new learning and teaching skills, methods and tools, and explore a variety of best practice across Europe.

    A successful Erasmus + project can be highly beneficial to your school, your staff and your pupils. Therefore, your project should be part of the development/strategic priorities of the school that will have impact on all aspects of school life.

    Participating in mobility activity, schools can expand their knowledge and skills, or improve their language competencies. Mobility activities provide an opportunity for exchanging knowledge and working methods, as well as a broader perspective on education.



    How to Apply?

    You can view a guide video on how to do ECAS registration

    • ECAS registration (Turkish)
    • ECAS registration (Bulgarian)

    Step 1.
    Check if your school has PIC number. If not, register your school as soon as possible on the European Commission Authentification Service. You will need to provide some basic data about the school.
    Registering your organisation

    Step 2.
    Prepare European Development Plan.

    PDF file

    Step 3.
    Fill an application form. Check your National Agency’s web site if webinar or a guide is available. Many NAs provide good support and material how to prepare application.

  • • Useful documents: Practical Guide for School Leaders

  • • Guide 2016: Erasmus+ Programme Guide
    School staff mobility, pages 61-68 and 264-267
    Adult Education staff mobility, pages 68-75 and 267-269

    •


    Frequently Asked Questions.

    Q1: Are there any restrictions on start and end dates for a project?

    Start and end dates vary depending on the Key Action.
    You should refer to the Erasmus+ Programme Guide for more information regarding
    project durations and the possible project start and end dates.

    School staff mobility, pages 61-68

    Adult Education, pages 68-75

    Start and end dates show whole length of the activity
    (selection of participants, preparation, training, post-training activities).
    In your application form you do not need to specify training dates.

    Q2: Where can I find Erasmus+ application forms?

    Check your National Agency’s website to download the form,
    and ask your NA in which language you should fill the form. Forms are the same for all countries.

    Q3. Why take part?

    Builds relationships
    Erasmus+ can strengthen relationships between staff, pupils and teachers as well as build links with the wider
    community.
    One out of two partnerships has led to more parental involvement in school and to improved collaboration
    with local authorities.
    Erasmus+ can be a part of your school’s international and partnership activity – these activities
    can help with your education inspection, or school improvement plan.
    Helps you retain valued staff
    Erasmus+ activities make staff feel valued. The chance to spend time in another European country,
    studying, job shadowing or on a school partnership visit, means staff also return to school refreshed,
    energised and more motivated.
    Improves teaching and learning
    eTwinning and Erasmus+ actions apply pedagogical principles such as motivation, technical integration and
    socialisation to promote the acquisition of 21st century skills.
    Crosscurricular projects (which can involve students of different ages) help teachers and students, including
    those who are difficult to engage or less academic, to collaborate in new ways.
    Other benefits for your school:
  • • Costs for supply staff can be covered in the funding.
  • • Supports the delivery of modern foreign languages across your school.
  • • Improves the quality of teaching and learning across your school.
  • • Improves self-confidence and motivation among both staff and pupils.
  • • Travel opportunities in Europe for staff and pupils.
  • • Increases skills and competences among all staff, not only teachers.
  • • Enhances pupils’ and teachers’ intercultural awareness and understanding.
  • • Builds pupils’ life skills, which will help with future employment.
  • • Enhances the reputation of your school in the UK and throughout Europe.

    • Q4. How do I submit an application to my National Agency?

    When ready, applications must be submitted online by pressing the ‘Submit Online’
    button towards the end of the application form.

    Applications should only be submitted once the form is fully complete and the applicant is happy with its content.

    To submit an application it is essential that applicants are connected to the internet.
    Once the ‘Submit Online’ button has been clicked the submission attempt will be recorded in the
    Submission Summary table within the application.

    If the application has been successfully submitted it will say ‘Online submission’ under Event and ‘OK’
    and the submission ID under Status.

    In case of any technical problems, make screenshot and ready carefully why form cannot be submitted.

    In the event of technical difficulties an application, and its annexes and evidence of the technical difficulty,
    should be emailed to the National Agency, no later than 2 hours after the application deadline.

    Q5. Do I need to submit a hard copy application following the online submission?

    No, only the online submission is required.

    Q6. Who should we list as the contact person for a project and can our legal representative also be our contact person?

    The contact person should be an individual who is familiar with the application and involved
    in the day to day running of the project, if successful.
    The contact person will be the first point of contact if necessary.

    The legal representative should be the person who is authorised to enter into a
    legally-binding commitment on the behalf of the organisation ( head teacher, manager, chair, etc).

    This person will sign Mandate and Declaration of Honour ( part of application process).

    Q7. How can I calculate travel budget?

    You should use distance calculator The European Commission’s distance calculator calculates a single journey.
    When completing an application travel distances should not be doubled.

    (Full link for distance calculator: http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm)

    Q8. Do we need to sign Mandate with host organisation?

    Yes, you should sign Mandate. Partner mandates do need to be signed and dated, in original, by the partner
    organisation and the project coordinator (applicant).

    For further guidance regarding partner mandates please review your National Agency’s guidance documents.

    Q9. I am having trouble downloading the application form, what can I do?

    When accessing the application form you will need to choose first whether to ‘Open’ or ‘Save’
    the application form.

    In order to see the contents of the application form you may need to click on ‘enable all features’
    located in the top right corner (depending on your version of Adobe Reader) to display the application form.

    If you are still experiencing difficulties downloading the application form it may be due to the
    version of Adobe Reader you have installed on your computer.

    Please note if you have downloaded Adobe Acrobat Reader DC Version 2015.008 (15.8)
    the application may display the following error message:
    "The form cannot be opened. Please contact your National Agency's helpdesk for further information".

    We therefore recommend that you do not use version 2015.008 (15.8).
    The correct compatible version of Adobe Reader is version 2015.007 (15.7) or earlier.